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BUSINESS RESOURCE CENTER

Sponsored by RASI

BUSINESS APPS AND SOFTWARE

 

Between handling customer complaints, keeping track of employee work schedules and monitoring expenses, running a small business is hard work. If you’re looking to increase productivity and organization — or just make your life as an entrepreneur a little easier — a good app might be just what you need.

To help you navigate the seemingly endless sea of apps out there, we’ve compiled a list of our favorites. These 20 apps can help you stay organized and on top of your small-business to-do list.

Finance and accounting

Gusto. This app, formerly known as ZenPayroll, streamlines your company’s entire payroll, tax and benefits process. Besides online employee onboarding, Gusto automatically reports new hires to the government; handles all local, state and federal tax filings; automates deductions for benefits and workers’ comp payments; and emails digital pay stubs to employees. It charges a base price of $39 per month and $6 per month, per employee, so a business with 10 employees would pay $99 per month. It currently serves more than 25,000 clients.

QuickBooks. QuickBooks’s accounting software helps you run your business and provides a full sense of your company’s financial health. You can use it to track your business’s sales and expenses; view financial statements, such as profit-and-loss reports; pay your employees and vendors; track unpaid invoices; and much more. It connects to thousands of accounts — including your business bank account, credit cards, PayPal and Square — and uploads data from these sources seamlessly. It also makes doing your business taxes much easier, as it tracks your expenses and lets you upload photos of receipts with your phone.

With QuickBooks Online, you can access QuickBooks on your iPhone, iPad, Android phone or Android tablet. Plans range in cost from $10 to $24 for the first six months and $13 to $40 per month thereafter, plus a 30-day free trial. It’s free to download with your QuickBooks Online subscription.

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FreshBooks: This app gives small-business owners and freelance workers a simple way to manage and track invoices. It allows you to you create a personalized, professional-looking invoice; automatically bill your clients for recurring invoices; and accept credit cards on your mobile device. Other useful features include the ability to track and organize expenses from anywhere and create customizable business reports, such as profit-and-loss statements.

FreshBooks costs $12.95 per month for businesses with up to five clients, $24.95 per month for businesses with six to 50 clients, and $39.95 per month for businesses with more than 50 clients, with a free 30-day trial. The mobile app is available for free on both iOS and Android devices.

Wave. Wave is a free, easy-to-use accounting software platform made specifically for small businesses, independent contractors and sole proprietors with nine or fewer employees. It lets businesses track sales and expenses, manage invoices and customer payments, pay employees, scan receipts and generate accounting reports. And the company recently added free personal finance software to help small-business owners manage their finances in one place.

Wave’s software is available for download on the website, while its invoicing and receipt-tracking mobile apps are available for download in the Apple store.

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20 Best Apps for Small Business

Communication

Addappt. This app gives your business associates — and friends and family, of course — the ability to update their contact information in your address book, provided they also use Addappt. You can also organize contacts into groups and send messages via the app, which is free for both iOS and Android users.

Fuze. Fuze is a videoconferencing app that hosts online meetings for all devices and operating systems, including new versions for iPads and tablets, such as the Samsung Galaxy. It offers high-definition video and crisp audio, and it’s easy to set up and free to download. Small-business owners can contact the company for custom pricing.

Pushover. This app is a game-changer for well-connected small-business owners with more than one phone or device. It sends push messages to any smartphone and organizes messages and notifications from your devices in one common space. You can send 7,500 messages each month and receive an unlimited amount of notifications on Androids, iPhones, iPads, Apple Watches and all desktops. It comes with a free seven-day trial, then requires a one-time $4.99 purchase.

Slack. With Slack’s instant messaging platform, you can organize your team’s conversations into separate private or public channels or send a direct message. The app also makes it easy to drag, drop and share images, PDFs and other files. It also automatically indexes and archives any message, notification or file. There’s no limit to how many users your business can add.

Slack users saw 48.6% fewer internal emails and held 25.1% fewer meetings after installing and using the app, leading to a 32% overall increase in productivity, according to a company survey.

You can try Slack for free, but upgrading to a paid plan gives you more features and controls. The standard plan costs $8 per month for each user and comes with a full archive of your team’s message history, unlimited app integration, guest access and group calls.

Skype. Competitors have tried to knock Skype off its videoconferencing throne, but the app remains effective and popular, with more than 8 million reviews on Google Play. You can use it to transmit photos and files of any size, share your computer screen, call a group of up to 25 people and send text messages.

The basic version of Skype is free. If you want to upgrade, Skype for Business starts at $5 per user per month. It integrates with Microsoft Office and allows you to hold online video meetings and calls with up to 250 people. This app is free to download and works on all devices and operating systems.

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20 Best Apps for Small Business

Time management

Clear. Clear is a gesture-based task-management app that prides itself on ease of use, and justifiably so: You can easily adjust items by pulling them down the screen, pinching them, and finally swiping them off the screen once they’re completed. Not only can you create and manage separate lists, schedules and reminders to organize daily tasks, but you also can sync them among your Mac desktop, iPhone, iPad, Apple Watch and iPod Touch. It costs $4.99 for iOS devices and $9.99 for desktops.

RescueTime. This app automatically tracks time you’ve spent on applications and websites and sends you detailed reports based on your activity, giving you an accurate picture of how you spent your day. It works for Mac, PC, Android and Linux. RescueTime Lite is free; the premium version comes with added features — including alerts, the ability to block distracting websites, more detailed reports and filters — and costs $72 per year, with the first four months free.

My Minutes. If you find you can’t stay focused on your most important tasks — or you’re wasting too much time on Facebook — My Minutes can help you stay grounded by setting goals, such as “Spend only one hour checking email” or “Work out for 30 minutes.” It costs $2.99 for iPhone, iPad and iPod Touch.

OmniFocus. OmniFocus shows users what’s due and when, reviews completed tasks and syncs between your phone and desktop. It’s on the pricey side, though, so test it out before purchasing. The standard iOS version costs $39.99 and $59.98 for Pro, while the Mac desktop application costs $39.99 for standard and $79.99 for Pro. It works with iPhones, iPads, Macs and Apple Watch.

TripIt. TripIt consolidates your travel plans into a single, master itinerary that you can access at any time and on any device, regardless of the website you used to purchase your ticket. Just forward all your travel emails to TripIt, and it does the rest. You can also check departure times and delays, find directions to the airport and even view weather reports.

TripIt’s most basic app is free, but TripIt Pro costs $49 per year and TripIt for Teams costs $29 per month for up to 10 users. Both plans come with a 30-day free trial. The app works on iPhones, iPads, Android, Blackberry and Windows Phone 7, as well as Macs and PCs.

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20 Best Apps for Small Business

Payment

Expensify. Expensify makes keeping track of your expenses while on a business trip a lot less painful. You can link your credit or debit card to your Expensify account so that the app will place charges directly on an expense report. If you’d rather not do this, you can take pictures of your receipts with your phone, and Expensify will automatically extract the relevant information. You can then make an expense report yourself, which only takes a few minutes.

Expensify costs $5 per month per active account for team users and $9 per month per active active for corporate users. Companies with more than 1,000 employees can get custom pricing. The app works on all phones, including iPhone, Android, Blackberry and Windows Phone and on all desktops.

PayPal. This convenient platform lets you link your credit, debit and other bank accounts to your PayPal account, making paying people and getting paid quick and painless. The company reacted to the emergence of Square — more on that app below — by creating an app that lets businesses attach PayPal’s card reader to a tablet or other device and use it as a portable register.

PayPal’s standard merchant service plan is free and allows you to accept credit cards and PayPal on your site and in store. The Pro plan costs $30 per month and comes with added features, including the ability to host and customize online checkout. Both options charge 2.7% per swipe for mobile and in-store payments, 3.5% plus 15 cents for manually entered sales, and 2.9% plus 30 cents for online payments and invoicing.

Square. This payment app is great for businesses such as food trucks, beauty salons and retail shops. Its users receive a small, portable card reader that they can attach to a phone or another mobile device to take fast, convenient payments.

It deducts 2.75% of every swipe automatically — so if you sell a burrito for $10, you’ll see a net gain of $9.725 in your bank account the next day. Manually entered transactions cost 3.5% plus 15 cents per transaction, so the same burrito sale would net you $9.50. Square also offers a combination chip card/contactless reader that accepts mobile payments, such as Apple Pay, and EMV chip cards. It costs $49 upfront and 2.75% per transaction. Larger businesses with annual revenue over $250,000  can contact Square for custom pricing.

Square is free to download and works on all devices and operating systems.

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20 Best Apps for Small Business

Organization

Proven. Proven helps you organize your hiring, allowing you to post all your job listings to multiple job boards with one click on your smartphone. You can also sort through dozens of application responses in just minutes; categorize applicants into yes, no and maybe buckets; and note when you follow up with a candidate.

More than 1,000 businesses currently use the platform. It’s an especially good fit for companies that have sporadic hiring needs, such as restaurants and retail, or any entrepreneur who juggles multiple business tasks and needs to save time on hiring.

Proven is free to download on iOS and Android. The cost to use the platform depends on the number of jobs you need to post and boards to which you need to post them, as well as whether you opt for premium job boards. Pricing starts at $40 to $60 per job listing, and the more jobs you post, the lower your cost per listing.

Boxmeup. A free Android app, Boxmeup organizes and tracks your packages and/or containers. It allows you to print the proper QR labels, which you can scan with your phone to access a list of items in each container at any time. There’s no iPhone app, but you can access Boxmeup’s mobile website using an iPhone.

Evernote. This is the app for syncing notes across mobile and desktop devices. Evernote’s free version lets users upload up to 60 megabytes of data per month. The Plus version costs $34.99 per year but features monthly uploads of 1 gigabyte and allows you to access notes when you’re offline and save emails to the app. The Premium version costs $69.99 per year and offers 10 GB of data per month and many other features. Evernote for business costs $12 per user per month and comes with added team and administrative features.

Trello. Trello is an easy-to-use project management app that tracks your team’s workflow. Each card you create on a Trello board represents an assignment or task. You can add members, comments, attachments — from Google Drive, Dropbox or your computer — checklists, due dates and labels and stickers to make the cards as descriptive as possible. And whenever you change a card, Trello notifies each member via email and on mobile devices.

The app is free to use for iOS and Android devices. The business version costs $9.99 per user per month, and comes with extra features, including integration with apps such as Slack and Evernote. These features let you send Trello cards directly to a Slack channel and associate a Slack channel with a Trello board or attach notes to your Trello cards automatically. The enterprise version costs $20.83 per month when billed annually and is for large companies managing multiple teams in Trello. It offers dedicated account managers and added security features.

KanbanFlow. Managers can use KanbanFlow, a web-based app, to assign tasks, upload documents, schedule due dates and visualize their entire workflow. What’s more, KanbanFlow’s basic version is free and works on most smartphones and PCs and Macs. The premium version costs $5 per user per month and comes with features such as file attachments, revision history and a flow diagram that lets you analyze your work history.

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20 Best Apps for Small Business

In a league of their own

Dropbox. Boasting 500 million users, Dropbox is the most popular platform on which to store and share files on the cloud. It’s especially useful for companies that need a reliable way to share information with telecommuters.

Dropbox offers a free, basic plan for individuals and a pro plan for $8.25 per user per month. Teams with more than five employees can buy the business plan for $12.50 per user per month. It also offers free trials and works on all devices and operating systems.

MailChimp. This email marketing tool helps you build and manage your mailing lists, and easily create and send newsletters. You can also build and customize email templates and view performance reports about your emails. This information can help you send your customers more relevant emails.

MailChimp’s pricing depends on the number of subscribers you have. It’s free to send up to 12,000 emails per month if you have up to 2,000 subscribers.

Polaris Office. Polaris Office is a reliable alternative to Apple’s iWork that lets you edit, create and sync Microsoft Office files from anywhere on your phone or device. The basic version is free, while the smart version costs $3.99 per month and the pro version costs $5.99 per month. The latest version of the app received a rating of four out of five stars on Google Play and was named 2015’s best app by the site.

  1. Addappt
    @addappt

With all of the contacts small business owners have, it can be difficult for you to keep address books up to date. Addappt is the mobile app that can help, because it allows your contacts to update their information so you don’t have to do it. Recognized by The  Wall Street Journal, The New York Times, ABC, and other top media organizations as a top business app, best productivity app, and best iOS app, Addappt is one of the first apps a small business owner should download.

Key Features:

  • Friends and contacts update their information in your address book privately
  • Tapp – send notifications with one tap
  • Privately send quick group announcements, reminders, requests, updates, and alert notifications
  • Create, edit, and delete groups and group messaging
  • Easily great groups by job title, company name, or city
  • Open the app and shake the phone to call the number you select

Cost: FREE

Download:

  1. Mailbox
    @Mailbox

Mailbox is now available for iPhone and iPad, Android, Gmail, and iCloud, with other email platforms soon to be included. Small business owners and their employees wonder how they ever lived without Mailbox, as soon as they begin using it. Stop losing precious hours wading through an unorganized inbox with Mailbox.

Key Features:

  • Makes email light, fast, and friendly for mobile users
  • Quickly ship messages to an archive or trash
  • Scan conversations like chats
  • Snooze emails for a better time with a single tap

Cost: FREE

Download:

  1. Couple
    @CoupleApp

Sometimes, one of the hardest parts of being a small business owner is all of the time spent on business and not on relationships. Couple is an app highly recommended by busy owners who want to stay connected with their significant others. Winner of an Apple Editors Choice Award.

Key Features:

  • Private timeline for a shared history
  • Real-time messaging
  • Make phone calls or FaceTime from inside the app
  • Share to-do lists with real-time syncing

Cost: FREE

Download:

  1. Evernote Business
    @evernote

One of the top productivity apps, Evernote is an extremely popular mobile app for small business owners who have several projects going at once. Evernote also makes collaboration seamless and manageable for small business teams.

Key Features:

  • Take notes in a clean, distraction-free workspace
  • Create notebooks and add tags to get organized
  • Sync across devices and access from anywhere
  • Make to-do lists and check off items as you go
  • Share ideas and resources in a collaborative workspace with shared notebooks

Cost: FREE, with premium option available

Download:

  1. Square Register
    @Square

Square Register, a free mobile point of sale app, is perfect for small businesses. Save time by tracking sales and inventory, managing teams, and viewing business analytics all from your point of sale.

Key Features:

  • Swipe or key in all major credit cards
  • Customers sign right on your device
  • Record cash, gift cards, and other payment types
  • Send receipts via email or text message
  • Track inventory in real time
  • Connects to receipt printer, kitchen ticket printer, bar code scanner, and cash drawer

Cost: FREE

Download:

  1. Asana
    @asana

At this point, Asana is nearly synonymous with productivity and efficiency. Small business owners and their teams connect without email while viewing all tasks and conversations in one place, with Asana.

Key Features:

  • Add tasks quickly from anywhere within Asana, or add links, files, and images directly to Asana while using other apps
  • Comment directly on tasks and eliminate team emails
  • Add due dates, assignees, followers, details, and files to tasks
  • Free, unlimited usage for teams up to 15 people

Cost: FREE, for teams up to 15 people

Download:

  1. Fuze
    @fuze

Formerly FuzeBox, the new Fuze mobile app connects small business teams with its visual communications solution. Fuze’s flexible video conferencing and online meetings make it possible for small business owners to save time (and money) while still allowing them to communicate with the people who matter most to their success.

Key Features:

  • All new design and user experience with powerful vide, audio, and content sharing
  • Multi-party HD video conferencing with up to 12 video feeds
  • Content sharing with support for PowerPoint animations, Word documents, PDFs, movies, and high-resolution images
  • Start a meeting from your calendar with one click
  • Record and store meeting in your Fuze storage locker for sharing later

Cost: FREE – includes 3 participants, 3 HD video stream capabilities, cloud content, screen sharing, and unlimited VoIP internet calling. And, upon signing up for Fuze Free, you will receive a 30-day free trial of Fuze Pro (which includes 25 attendees, 12 video streams, and unlimited US Toll audio!)

Download:

  1. inDinero
    @inDinero

inDinero makes it far easier for small businesses to manage their finances. Get instant visibility into your business with inDinero’s real-time finance dashboard that connects to your bank and credit card accounts.

Key Features:

  • Track all business bank and credit accounts in a single place
  • Photograph and record business receipts
  • Real-time alerts for business accounts
  • Categorize transactions for better reporting

Cost:b FREE

Download: iTunes

  1. Scan Pages
    @RicohInnovation

If you are a small business owner, then you know the pain of trying to organize all of your paperwork. Scan Pages is the mobile app that provides the solution by converting your iPhone into a mobile scanner. With Scan Pages, small business owners scan documents, forms, etc. and then allow the app to organize and clean mobile images and combine them in a PDF to store or email.

Key Features:

  • Annotate and organize mobile images
  • Make PDFs from multiple images
  • Clean and rectify mobile images for easier reading and printing
  • Combing multiple images and share via email or send to Google Docs, Evernote, or Dropbox

Cost: FREE

Download: iTunes

  1. Wunderlist
    @Wunderlist

Small business owners always have something to do, and Wunderlist makes it easier to organize all of that “stuff.” Get organized, shard ideas, and collaborate with Wunderlist and then celebrate your newly-found productivity. Oh, and rest assured that you’ve chosen a great mobile app for your to-do list and tasks because Wunderlist was Mac App of the Year for 2013 and has been featured in The New York Times, The Verge, TechCrunch, and a host of other publications.

Key Features:

  • Create lists and access them from your phone, tablet, and computer
  • Share lists and collaborate easily
  • Start conversations about your to-dos
  • Share the work and delegate tasks
  • Set reminders about deadlines, birthdays, meetings, etc.

Cost: FREE, with pro options available

Download:

  1. Boxmeup
    @Boxmeupapp

Inventory can be a true challenge for small business owners, but with the Boxmeup app, it is simple to track your containers and find items in them. Plus, Boxmeup turns your smartphone into a label scanner to check your inventory any time, anywhere.

Key Features:

  • Print QR code labels to put onto your containers
  • Scan your labels and pull up a list of items in the container
  • Search containers for specific items and see where it is

Cost: FREE

Download: Google Play

  1. Streak
    @Streak

Small business owners don’t have time to waste with various programs and software while they are running their business. Streak is the mobile app that is a dream come true for small business owners who need a simple CRM solution that also can be used for sales, email support, hiring, product management, and more.

Key Features:

  • Use Gmail from within the app to check mail, send email, etc.
  • Group emails by customer or deal
  • Track status, notes, and details for each customer
  • Share information with your employees
  • See every email between a customer and your team

Cost: FREE

Download: iTunes

  1. Box
    @BoxHQ

Have a file that you need to share, but you don’t have your laptop with you? Small business owners don’t have to worry about that problem anymore with Box. View, edit, and share files securely in the cloud with the mobile app that was featured by Apple in Best New Apps and Best New Business Apps.

Key Features:

  • Have all files at your fingertips
  • Access files online, from your desktop, and your smart phone or tablet
  • Share photos, videos, notes, and other documents
  • Securely store all of your files with 10GB free cloud storage from Box

Cost: FREE, with pro options available

Download:

  1. OmniFocus/Quantus Tasks
    @OmniFocus
    @QuantusTasksApp

OmniFocus is a task management platform for Mac, iPad, and iPhone, while Quantus Tasks is the OmniFocus client for Android. Now, no matter your platform, small business owners can get things done with OmniFocus.

Key Features:

  • Task management at your fingertips
  • Track tasks by project, place, person, or date
  • Quickly create new tasks anywhere in the app or send tasks from other apps
  • Receive notifications about due dates or when you are near a context with available tasks

Cost: OmniFocus: $19.99/Quantus Tasks: $12.99

Download:

  1. Polaris Office
    @POLARISOffice

A free office application suite optimized for smartphones and tablets, Polaris Office allows for document creation, editing, and saving with or without an internet connection. Now with 2GB of free cloud storage, Polaris Office helps small business owners create, edit, and read Microsoft Word, Excel, and PowerPoint documents and view PDFs on their mobile devices.

Key Features:

  • Attach documents, spreadsheets, and PowerPoints to emails
  • Share documents, spreadsheets, and PowerPoints over social media
  • Files automatically save to the device in use
  • 2GB free cloud storage

Cost: FREE, with premium options available

Download:

  1. Basecamp
    @37signals

Basecamp is perfect for small business owners who want to control some of the chaos. The mobile app is designed to help teams finish projects together while allowing for different roles, responsibilities, and objectives.

Key Features:

  • Monitor projects from anywhere
  • Jump in on discussions and post your thoughts
  • View progress as team members  complete to-do lists and upload files
  • Access everything from your projects

Cost: FREE for Basecamp customers

Download:

  1. Pocket
    @Pocket

Small business owners don’t always have time to read and view everything they find online at the time that they find it. Pocket is the mobile app that allows users to find something online, put it in Pocket, and then view it later.

Key Features:

  • Save directly from your browser or from apps such as Twitter, Pulse, Zite, and more
  • Once it’s in Pocket, you don’t need an internet connection to view it
  • Save articles, videos, and more content in one place and view it any time, on any device
  • Simple, easy-to-view layout

Cost: FREE, with premium options available

Download:

  1. Dropbox for Business
    @dropboxatwork

Dropbox for Business is a solution for secure file sharing and storage that scales to your business, no matter the size. Small business owners and their employees can securely share, sync, and collaborate with Dropbox for Business.

Key Features:

  • Works with all of the apps you already use, including Word, Excel, Photoshop, and Acrobat
  • Support for Windows, Android, iOS, Mac, and Linux users
  • Create a folder, share it, and start collaborating instantly

Cost: FREE, with in-app purchase options

Download:

  1. TurboScan
    @TurboScanApp

A document scanner app available in iOS and Android, TurboScan is a handy mobile app for small business owners. Turn any smartphone into a multipage scanner for documents, receipts, notes, and other text with TurboScan.

Key Features:

  • Automatic document edge detection and perspective correction
  • Ultra-fast processing at under 4 seconds per page
  • SureScan mode for very sharp scans
  • Document naming and storage inside the app
  • Printing via AirPrint

Cost: $2.99

Download:

  1. QuickBooks Online
    @Intuit
    @QuickBooks

QuickBooks, the #1 accounting solution for small business, is a smart alternative to spreadsheets. QuickBooks Online simplifies the process even further for small business owners by giving them the freedom to work anywhere from a smartphone or computer with the QuickBooks apps.

Key Features:

  • Invoice clients and get paid from anywhere
  • Manage expenses, sales, and customers anywhere, any time
  • Create custom invoices with your logo and custom fields and more
  • Give your accountant access and collaborate during tax time

Cost: FREE for 30 days – monthly auto-renewing subscription: $9.99 or annual auto-renewing subscription $99.99

Download:

  1. Waze
    @waze

Get more out of your daily commute with Waze, a free social traffic, navigation, and gas app that uses real-time road reports from nearby drivers. Get road alerts from your route and locate the cheapest gas prices around you, as shared by the community.

Key Features:

  • Live routing based on community-driven, real-time traffic, and road information
  • Turn-by-turn voice navigation
  • Automatic rerouting as road conditions change
  • See others’ ETA when driving to the same destination

Cost: FREE

Download:

  • iTunes
  • Google Play
  1. DocuSign
    @DocuSign

Make transacting business from anywhere, any time simpler by going digital on any device with DocuSign. Simple and secure, DocuSign provides a way to electronically sign documents and collect signatures from others. Small business owners can reduce costs and security issues by eliminating printing, faxing, and scanning overnight documents for signature.

Key Features:

  • Sign any document for free
  • Create your signature and initials using your finger or a stylus, uploading a picture of your signature, or selecting one of the preformatted styles
  • Add text to documents, such as name, company, address, date, and ore
  • Receive real-time notifications when a document is awaiting a signature

Cost: FREE

Download:

  1. PayPal
    @PayPal

PayPal is the mobile app that helps small businesses send and receive money. Now accepted in stores, PayPal makes it even easier for small business owners to conduct business.

Key Features:

  • Use the app to pay with your phone
  • Transfer money instantly
  • Check your balance, see transactions, or add and withdraw funds anywhere, any time

Cost: FREE buying; selling transactions are generally 2.9% and lower

Download:

  1. Producteev
    @producteev
    @JiveSoftware

A task manager for every situation, Producteev is a mobile app especially helpful for small business owners who want to create to-do lists, assign tasks, and collaborate on projects. Seamlessly connect across all mobile devices that have a network connection, using Productive.

Key Features:

  • Intuitive, elegant interface
  • Manage projects, tasks, and email across your organization
  • Create to-do lists, assign tasks, set due dates and reminders, and get real-time updates
  • Unlimited users, projects, and tasks
  • Shortcuts for quickly creating, scheduling, and assigning tasks

Cost: FREE

Download:

  1. Abukai
    @abukai_news

Tackle expense reports, invoices, and business expenses with Abukai. The mobile app makes it simple for small business owners to take a picture of each receipt and process an expense report whenever you are ready. Abuja was named one of the top 20 cloud services for small businesses by PC Magazine.

Key Features:

  • Includes 12 expense reports/year, counted as sets of 10 receipts
  • Get additional expense report submissions and customization with a subscription to an Abukai Expenses account plan
  • Receive expense reports via email in Excel or PDF

Cost: FREE, with upgrades available

Download:

  1. Pushover
    @superblock

Don’t miss an alert with Pushover, a notification app that integrates with several web apps and anything else that needs to send alerts to your smartphone, desktop, or other devices. Small business owners don’t have to worry about being out of the loop, with Pushover.

Key Features:

  • Real-time notifications on your Android, iPhone, iPad, and desktop
  • Use your Pushover user key and get push notifications in an instant
  • Subscribe to receive broadcast notifications from participating websites and organizations, such as blogs and news sites

Cost: FREE trial for five days; one-time in-app purchase beyond the trial period

Download:

  1. Mint
    @mint

Small business owners can manage finances, budgets, and bill pay with Mint. Save time and money with Mint.

Key Features:

  • Pulls in all finance accounts and investments in one place
  • Track spending, create a budget, receive bill reminders, and save more money
  • Automatically categorize banking and credit card transactions
  • Track credit cards, spending, income, and net worth over time

Cost: FREE

Download:

  1. Google Drive
    @googledrive

Small business owners can access all of their files from any smartphone, tablet, or computer with Google Drive. With the Google Drive mobile app, you can back up all of your files, including videos, photos, and documents and invite others to view, edit, or leave comments on them.

Key Features:

  • View documents, PDFs, photos, videos, and more
  • Search for files by name and content
  • Easily share files and folders with others
  • Set sharing permissions to view, comment, or edit
  • Enable file viewing offline

Cost: FREE

Download:

  • iTunes
  • Google Play
  1. Expensify
    @expensify

Small business owners choose Expensify for expense reporting on their smartphones and on the web. Capture receipts, track time or mileage or business travel, and create expense reports quickly and easily with Expensify.

Key Features:

  • Take a picture of your receipts and then throw them away
  • SmartScan Technology reads your receipt and creates an expense
  • Create and edit expenses on the go
  • Enter your hourly rate and the length of time worked
  • Import/export with Excel, Evernote, Dropbox, Oracle, and lots of others

Cost: FREE

  1. OfficeTime
    @OfficeTimeApp

Make time tracking and expense keeping quick and easy with OfficeTime. Track exactly what you and your employees do each day, from hours and expenses, to projects and life.

Key Features:

  • Designed for small teams and freelancers
  • Multiple hourly rates and multiple timers
  • Rapidly switch tasks
  • Time in the background

Cost: FREE, with upgrade options available

Download: iTunes

  1. Primadesk
    @primadesk

Search, manage, share, and back up all of your online content in one place and on any device with Primadesk. Small business owners can edit documents regardless of where they are located with this mobile app.

Key Features:

  • Copy, delete, and organize photos and documents from one location
  • Upload to online account or download to your device
  • Easily search and find your file without logging in and out of different services

Cost: FREE, with pro options available

Download:

  1. Sage One
    @sageuk

Small business owners love Sage One, a simple accounting app to send professional invoices and track expenses. And, with the Sage One mobile app, it’s possible to manage your business finances any time, anywhere.

Key Features:

  • Create and send professional branded invoices
  • Manage and categorize expenses and be prepared for tax time
  • Data is secure and available in the cloud

Cost: FREE for Sage One customers

Download:

  1. Join.me
    @joinme

The mobile app for making collaboration easy and meetings better for all, Join.me is perfect for small business owners. Get instant screen sharing and powerful meeting tools with unlimited audio from Join.me.

Key Features:

  • Join an online meeting from anywhere
  • View someone else’s screen from your phone or tablet
  • Talk to attendees using VoIP
  • Chat with participants all at once or individually

Cost: FREE, with pro options available

Download:

  1. SOS Online Backup
    @SOSOnlineBackup

Get award-winning online backup with SOS Online Backup. With UltraSafe encryption, SOS Online Backup keeps small business owners’ data secure.

Key Features:

  • Fast and secured with military-grade encryption
  • Share files
  • Protect files before they leave your device

Cost: FREE for SOS account holders

Download:

  1. RescueTime
    @rescuetime

Small business owners often say they wish they had more time. With RescueTime, get an accurate picture of how you spend your time and become more productive. You may have more time than you think!

Key Features:

  • Accurate automatic time tracking of your mobile apps
  • Report your voice call time
  • Discover where your website time is spent

Cost: FREE, with premium options available

Download: Google Play

  1. Skype
    @Skype

Stay in touch with contacts and associates through free messages, voice, or video calls with Skype. Small business owners can reduce costs and connect more with Skype.

Key Features:

  • Free messaging
  • Free voice and video calls
  • Low-cost calls to mobiles and landlines

Cost: FREE

Download:

  1. Invoice2go
    @Invoice2go

Invoice2go is a mobile app for small business owners who want to send invoices, track expenses, and more from their phone or tablet. Save time and make more money with Invoice2go.

Key Features:

  • Invoice, estimate, bill, collect, and report quickly and easily
  • Choose from over 20 invoice template styles
  • Ideal for product and service businesses
  • Include PayPal buttons with invoices to get paid more quickly

Cost: FREE for Invoice2go customers

Download:

  1. Any.do
    @AnyDO

Small business owners can get more done with Any.do, “the world’s best todo list app.” Organize your day, manage your tasks, and handle your projects in one place, plus collaborate with others to increase productivity using Any.do.

Key Features:

  • Seamless cloud sync
  • Speech recognition
  • Customizable time and location reminders
  • Shared tasks and simple notes

Cost: FREE, with premium options available

Download:

  1. Perka
    @Perka

Promote business loyalty and reward your most loyal customers with Perka, an app for small, local businesses. Modernize the paper punch card and impress your customers with Perka.

Key Features:

  • Designed to be fast
  • No scanning of codes or fussing with gadgets at the counter
  • Customers give their first name and Perka does the rest

Cost: FREE

Download:

  1. Quip
    @quip

A mobile productivity suite, Quip enables small business owners and employees to collaborate on any device. Put people back at the center of your business with Quip.

Key Features:

  • Combines chat, documents, task lists, and spreadsheets
  • Collaborate quickly and easily
  • Create and share from any device

Cost: FREE

Download:

  1. LinkedIn Pulse

An Apple Design Award-winning app, LinkedIn Pulse allows small business owners to customize their online reading experience. Explore professional content and share stories to social networks with LinkedIn Pulse.

Key Features:

  • Easily browse thousands of trusted sources, including major publications, LinkedIn influencers, and blogs
  • Customize feeds based on interests to get personalized content delivered daily
  • Directly import your Reader RSS feeds

Cost: FREE

Download:

  1. TripIt
    @TripIt

Small business owners can greatly reduce the hassle of organizing travel plans with TripIt. Get the mobile app for access to the all-in-one travel itinerary and trip organizer.

Key Features:

  • Forward hotel, airline, car rental, and restaurant confirmation emails to TripIt to create an instant itinerary, or let Gmail or Google Apps do it automatically
  • Access itineraries anytime, on any device, and even offline
  • Get directions, maps, and weather for all your destinations
  • Sync trip plans with Apple Calendar, Outlook, or Google Calendar

Cost: FREE, with pro options available

Download:

  1. HipChat
    @HipChat

Create a private IM network for your company and improve collaboration with HipChat. The mobile app allows for members of small businesses to participate in persistent chat rooms, real-time file sharing, and searchable chat history.

Key Features:

  • Built for business teams
  • App complements the desktop and web clients
  • Stay connected with employees no matter where you are

Cost: FREE for HipChat clients

Download:

  1. Documents to Go
    @DataVizInc

View, edit, and create Microsoft Office files and view Adobe PDF files on your smartphone or tablet with Documents To Go. Small business owners will be more productive with saving and syncing to mobile devices.

Key Features:

  • View, edit, save, and sync with multiple cloud services that include iCloud, Google Drive, Dropbox, Box, and more
  • Save changes directly to your device, multiple cloud services, or to your computer
  • Send and receive supported email attachments using the built-in Mail app

Cost:

  • Documents To Go Free: FREE
  • Documents To Go Premium: $16.99

Download:

  1. WebEx
    @WebEx

Small business owners can connect securely with anyone, anywhere, and at any time with WebEx. Conduct business better with web conferencing, online meetings, video conferencing, and more with WebEx.

Key Features:

  • High-quality, multipoint video
  • Video with camera switcher
  • Voice-activated video switching
  • Full-screen video

Cost: FREE to attend meetings; paid Host account is required for scheduling and hosting meetings

Download:

  1. Desk.com
    @Desk

Small business owners can provide customer support with Desk.com. The mobile app keeps you on top of customer issues and helps you collaborate with your team and track and respond to cases.

Key Features:

  • Syncs to your Desk site
  • View all of your customer inquiries
  • Check in on your support queues
  • Reply and resolve customer requests
  • Search for cases
  • Swipe to resolve cases

Cost: FREE for Desk clients

Download:

  1. Google Wallet
    @googlewallet

Small business owners can pay more easily with Google Wallet. Rest assured that transactions are secure with 24/7 fraud monitoring and the Google Wallet Fraud Protection Guarantee.

Key Features:

  • Pay in stores or online to anyone with a Gmail address
  • Get instant notifications for every transaction, right on your phone
  • Speed through online checkout – buy from any site that offers the Buy with Google button

Cost: FREE

Download:

  1. Clear
    @realmacsoftware

Organize your business life with Clear, a to-do and reminders app that helps small business owners and other users focus on what matters. The mobile app is as easy to use as pen and paper and makes you more productive the instant you start using it.

Key Features:

  • Simple gestures-based design so you can focus on your to-dos
  • Use separate lists to get even more organized
  • iCloud sync built-in to be more productive everywhere
  • Set reminders and never forget an important task

Cost: $4.99

Download: iTunes

  1. Evolve Money
    @EvolveMoney

Small business owners save time when they pay bills with Evolve Money. Better yet, they save money by paying bills for free with the Evolve Money app.

Key Features:

  • Free payments for over 11,000 service providers nationwide
  • Standard payments delivered within two days free of charge
  • Same-day payments, including weekends and holidays for only $1.50
  • Schedule payments over a month in advance

Cost: FREE

Download:

  1. Away Find
    @AwayFind

Small business owners get enough email to make them seem like huge enterprises. Get out of your inbox while allowing urgent emails to find you instantly, with AwayFind.

Key Features:

  • Connects directly to your email accounts and sends notifications when you receive messages you’ve specified as urgent
  • Set up in seconds
  • Get notified about emails related to upcoming meetings

Cost: FREE

Download:

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